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Board Meeting Brief – December 11, 2018
Posted 12/11/18

Newport-Mesa Unified School District Logo

In the interest of keeping the community informed, please see below for a brief review of a few items on the upcoming Newport-Mesa Unified School District (NMUSD) Board Meeting.    

The NMUSD Board of Education meeting agenda is posted online the Friday prior to the meeting. Click the following link to view the full NMUSD Board of Education meeting agenda.

Board Meeting Agenda Highlights:

Annual Organizational Meeting:

Each year, the Board of Education nominates and selects Board officers, nominates and selects representatives/liaisons for various committees, schedules Board Meetings for the year, and appoints administrative positions for 2019.

Consent Calendar:

19.b.1. Approve the Going Merry Subscription for Newport-Mesa Unified School District High Schools for the 2018-19 School Year – Going Merry is a free scholarship application platform that allows students to apply to multiple scholarships on the same site. This platform allows counselors to track and support their students’ applications.

Discussion/ Action Calendar:

20.b. Approve the 2018-19 First Period Interim Report of District's Financial Status - It is recommended that the Board of Education approve the 2018-19 First Period Interim Report and adopt a positive certification of the district's financial standing. It is required that each district in California file interim reports twice each fiscal year. The first report covers the financial and budgetary status of the district for the period ending October 31. The First Period Interim Report includes the following:

  • Narrative of Changes
  • First Period Interim Report (Form 01I)
  • Criteria and Standards Review
  • Actual and Projected Cash Flows

The Board must certify in writing whether or not the district is able to meet its financial obligations for the remainder of the fiscal year based on the following:

  • The standards and criteria for fiscal stability established by State of California.
  • The district's projected cash within the County Treasury and the projected unrestricted fund balances that will be available for meeting its obligations.
  • Any additional financial information known by the Board to exist at the time of certification.

Board Meeting Overview

Board meetings are where elected officials conduct the business of the school district. Agendas for regular meetings of the NMUSD typically consist of a closed session and an open session.

  • Closed session agenda items are confidential and cannot be shared with the public. If the board agenda contains a closed session, the topics will be routinely related to confidential employee or student issues and/or pending litigation. The Board may also discuss various negotiations with its chief negotiator in a closed session.
  • Open session items are non-confidential agenda items in which the board conducts its business in view of the public. Open session agenda items are divided into the following sections: 
  • Public comment is provided so that members of the community can speak to the Board. If a speaker addresses an issue that is not on the agenda, the Board is restricted from responding to the speaker. If a speaker addresses an issue that is on the agenda, the Board may respond when the agenda item is scheduled to be addressed in the agenda. The purpose of the open meeting law, commonly referred to as the Brown Act, guarantees that public organizations will only make decisions or address issues that have been publicly posted. Public comments on non-agenda items do not meet this threshold. 
  • Presentation is an item that is being presented to the Board or from the Board.  Examples include presentation of a check or proclamation to the Board, or the Board presenting a Distinguished Service Award to a staff member.
  • Report is a verbal communication from staff on a topic of interest to the Board.
  • Public hearing is an opportunity for the Board to receive public opinion on the specific public hearing topic and not intended as a public dialogue.
  • Consent calendar items are routine items of business that occur on a regular basis. The board will approve the consent calendar in one vote, unless the board pulls it for discussion. Often, consent calendar items are related to contract renewals, construction change orders, purchase of previously approved instructional materials, supplies and routine approvals required by state law. 
  • Discussion/action calendar items are publicly approved separately. Items in this category are new items that have not been previously approved, require a policy change, or are related to compensation changes for all employees.